Documents

__ In the Classroom __ The real-time collaboration of documents in Google Docs makes it ideal for group assignments, revision cycles, and shared notes. Built-in tools like autosave and revision history, comments, and an equation editor are useful for students and teachers alike.

Some examples of how teachers can use online documents:
 * 1) Collaborate and share curriculum plans
 * 2) Consolidate notes for department or faculty meetings
 * 3) Create a simple webpage with docs publishing
 * 4) Share and collect assignments without printing
 * 5) Provide instant feedback to students

Some examples of how students can use online documents:
 * 1) Improve writing skills through peer editing and feedback
 * 2) Access documents in class or at home
 * 3) Work on reports, research, or papers together with peers in different classes, schools, countries
 * 4) Keep a continuous, running log for assignments such as journal entries, writing samples, etc.

Try it out...
https://docs.google.com/document/d/13LaQwd_RMCTV9PRCNzDoHSxQAfek_NGv_6w6MrQswaQ/edit

Create and save a document
There are different ways of getting started using Google documents: you can create a new online document, you can upload an existing one, or you can use a template from our templates gallery. To create a new document, go to your [|Documents List], click the red **Create** button, and select **Document** from the drop-down menu. As soon as you name the document or start typing, Google Docs will automatically save your work every few seconds. At the top of the document, you'll see text that indicates when your document was last saved. You can access your document at any time by opening your Documents List at http://docs.google.com.

To save a copy of a document to your computer, you can download it. In your document, go to the **File** menu and point your mouse to the **Download as** option. Select one of the following file types: HTML (zipped), RTF, Word, Open Office, PDF, and plain text. Your document will download to your computer.

Upload a document
You can upload existing documents to Google documents at any time. When you're uploading, you can either keep your document in its original file type or convert it to Google Docs format. Converting your document to Google Docs format allows you to edit and collaborate online from any computer. You can upload the following file types: Follow these steps to upload a document:
 * .html
 * .txt
 * .odt
 * .rtf
 * .doc and .docx
 * 1) Click the **Upload** icon in the top left of your Documents List.
 * 2) Click **Files...**, and select the document you'd like to upload.
 * 3) Click **Open**.
 * 4) Check the box next to 'Convert documents, presentations, spreadsheets, and drawings to the corresponding Google Docs format' if you'd like to be able to edit and collaborate on the document online. Uploaded document files that are converted to Google documents format can't be larger than 1 MB.
 * 5) Click **Start upload**. The uploaded file will appear in your Documents List.

Create a document from a template
If you want to quickly create a document, you can pick one of the templates in our [|templates gallery]. Each template has standard text that you can replace with your own, and preset formatting that you can reuse. You can also create a document from a template directly from your Documents List. Click the red **Create** button and select **From template...**.

Change text and background color
To choose a text color for the text in your documents, highlight the text selection you'd like to modify. Then, click the 'A' toolbar menu and choose a color. To choose a background color for a text selection highlight the text selection you'd like to modify. Then, click the toolbar menu with a highlighter pen and choose a color.

Text size and spacing
To change the size of the text in your document, simply select the text and click the text-size drop-down menu in the toolbar. This menu is set to **11pt** by default. Choose a new text size, and the changes are applied to the selected text. If you'd like to change the line spacing of the document, or add a space before or after a paragraph, click the line spacing button on the far-right of the toolbar. Then, select an option from the menu.

Paragraph styles and headings
The Styles menu in the toolbar displays the style of your text selection in a document, and lets you change the style or clear the formatting of your text. To view a list of headings available, click the menu that appears to the left of the **Font** toolbar menu, or click **Format** and select **Paragraph styles**. Then, choose one of the styles, which range from 'Heading 1,' the biggest, to 'Heading 6,' the smallest.

Paint format tool
Google documents lets you copy the formatting you’ve applied to a specific section of text to another section using the paint pormat tool. If you’re familiar with the [|paint format tool in Google spreadsheets], this works in a similar manner. To use this tool, select the text that's formatted in the way that you want to copy. Then, click the paintbrush icon in your toolbar, and select the text to which you want to apply the formatting. The formatting from the original text will be copied to the selected text. To change the formatting in multiple places within your document, double-click the paintbrush icon. You'll enter a mode that lets you highlight multiple text selections, and apply the same formatting to each selection. When you're done applying formatting to these selections, click the paintbrush icon again. You can also use the paint format tool with keyboard shortcuts. **Ctrl+Option+C** will copy the formatting of the text you've selected, and **Ctrl+Option+V** will apply any copy that formatting to a different text selection.

Insert a link
If you want to insert a link to a website or an online document as a reference, follow these steps:
 * 1) Click anywhere in your document where you'd like the link to appear.
 * 2) Click the **Insert** drop-down menu and select **Link****...**, or click the link icon in the toolbar. The 'Edit Link' window appears.[[image:https://www.google.com/help/hc/images/docs_143215b_edit_link.gif caption="edit link"]]
 * 3) Type the text you'd like to be displayed as the link (if you've already selected text, it'll already show in the 'Text to display' field). Leave this field blank if you want the full link to be displayed in your document.
 * 4) Select either 'Web address' or 'Email address.'
 * 5) Enter a URL (or an email address if you selected 'Email address') in the second text box.
 * 6) Click **OK**.

Add a comment
Comments are a handy way of adding notes to your regular document text and are visible to viewers and collaborators. These can be invaluable for communicating with collaborators about specific parts of the document, as well as making notes about changes you've made or would like to make. When you publish your document as a webpage or print it, the comments will disappear. To add a comment to your document, follow these instructions: To view the comment history on a thread, including resolved comments, click **Comments** in the upper right of your document.
 * 1) Place your cursor where you'd like your comment to appear or highlight text that you'd like to comment on.
 * 2) Go to the **Insert** menu and select comment.
 * 3) Select the **Comment** icon. You can also use the keyboard shortcut **Ctrl+Alt+M** (**Cmd+ Option+ M** for Mac) to insert a comment.
 * 4) Type your comment in the box that appears to the right of the document, and press the **Comment** button
 * 5) To resolve a comment or discussion thread, click the comment and click **Resolve**.

Insert an image
You can enhance your document by inserting an image. Here's how:
 * 1) Go to the **Insert** menu and select **Image**.
 * 2) Depending on what image you'd like to add to the document, click **Upload**, **URL**, **Google Image Search**, or **Picasa Web Albums**, and follow these instructions:
 * **Upload**: Choose an image from your computer and click the **Upload** button.
 * **URL**: Type the URL of a an image from the Web and click **Select**.
 * **Google Image Search**: Enter a search term to find an image using Google Image Search, and click **Search images.** Once you've found what you were looking for, click the image and the **Select** button.
 * **Picasa Web Albums**: Click an album thumbnail image. Then, choose an image, and click the **Select** button.

Share your document with other people
Now that you've created your Google document, you can share it with your friends, family, or coworkers. You can do this from your Documents List or directly from the document. Then, follow these instructions: In the 'Sharing settings' dialog, you can also see who has access to your document, change the level of access people have, [|remove editors, commenters, and viewers], and [|change your document's visibility option].
 * From the [|Documents list], select the document you want to share (you can also select multiple documents), and go to the **More** drop-down menu. Then, point your mouse to **Share...** and select **Share...**.
 * From your document, click the blue **Share** button in the top right of the window.
 * 1) Under 'Add people,' type the email addresses of people you want to share your document with. You can add a single person or [|a mailing list].
 * 2) To the right of the list of names, select 'Can view,' 'Can edit,' or 'Can comment' from the drop-down menu.
 * 3) If you'd like to add a message to your invitation, click **Add message** and enter some text.
 * 4) Click **Share & save**. To skip sending an invitation, deselect the option 'Send email notifications (recommended).' Your collaborators and viewers will still be able to access the document from their Documents List, but won't receive an email invitation.

Publish a document
Once you're done creating and editing your document, you can publish it to a webpage. Go to the **FIle** menu and select **Publish to the Web...**. Then, click **Start publishing**. You can send your document's URL to your friends, colleagues, and family, and they can enter it in their browser address bar to view your document.

If you want a hard copy of your document, you can print directly from Chrome or print it from a PDF from any other browser.

Print in Chrome
When you print in Chrome, your document will print exactly as it appears in Google Docs. Because of this, there's no **Print preview** option. When your document is ready to print, follow these steps:
 * 1) From the document you'd like to print, select **File** > **Print**.
 * 2) A dialog box for your printer and print settings will open.
 * 3) When you’re ready, select the **Print** button.

Print preview and print in Firefox or Safari
To preview how your document looks before you print it, go to the **File** menu and select **Print preview**. This will generate a preview of what your document will look like when it's printed on paper. If you like what you see, move on to the following steps to print the document. Or, you can go back to editing. To print a document in Firefox or Safari, follow these steps: You can also download a document to another file format, and then print that file. To download a document, follow these steps:
 * 1) From the document you'd like to print, select **File** > **Print**.
 * 2) A PDF file containing your document will automatically download. When the download completes, open the PDF file.
 * 3) In your PDF viewer, go to the **File** menu and select **Print**.
 * 4) A dialog box for your printer and print settings will open.
 * 5) Select the **Print** button.
 * 1) From your document, to to the **File** menu and navigate to **Download as...**
 * 2) From the **Download as...** sub-menu, select the file format you’d like to download your document to.
 * 3) Find the downloaded file on your computer, and open it.
 * 4) Print the downloaded file.