Forms


 * __ In the Classroom __**

With Google Docs, you can quickly create a form or survey, send it to students, parents, teachers, or staff, and keep track of the answers in one spreadsheet.

Since forms are filled out online, there’s no need to enter in results manually. Responses are collected and displayed immediately in a corresponding Google Docs spreadsheet which allows you to sort, analyze, and visualize the information.

You can send forms to anyone - even those outside of your school Apps domain. Respondants can access the form via email, a published webpage, or embedded on a site. Forms also generates an automatic summary with charts, graphs, and statistics about your form responses and can notify you when new responses are submitted. In this chapter we will review how to create, customize, and publish forms as well as walk through examples of how forms can be used at your school. Here are some live examples of forms you can preview and try: And other ideas that could be conducted using forms:
 * [|Collecting mailing addresses]
 * [|US History pop quiz for grade school]
 * [|Student group welcome form]
 * [|Club event requests]
 * Structured peer editing and feedback
 * Assignment checklist and submissions
 * Applications for positions in clubs, students, government

Create, send, share, and edit a form
Google forms are a useful tool to help you plan events, send a survey, give students a quiz, or collect other information in an easy, streamlined way. A Google form is automatically connected to a spreadsheet with the same title. When you send or share a form, recipients’ responses will automatically be collected in that spreadsheet.

Create and send a Google form
You can create and share a form from your Documents List or from any existing spreadsheet.

Create a form from your Documents List:

 * 1) Click **Create new** > **Form**. The form you create will be connected to a spreadsheet of the same title that collects all of the responses. Responses will be collected in the first tab of this spreadsheet.
 * 2) In the form template that opens, you can add any questions and options you'd like.

Create a form from a Google spreadsheet:
If you’re creating a form from a spreadsheet, the next time you open the spreadsheet, a Form menu will appear in the menu bar.
 * 1) Click the **Tools** drop-down menu, scroll to **Form**, and select **Create a form**. The form responses will be collected in the tab from which you create the form.
 * 2) In the form template that opens, you can add any questions and options you'd like.

Add items and questions to a form
You can add different types of questions to your forms by clicking **Form** in your spreadsheet and **Add item** at the top of the editing page. Here are some of the question types you can choose: checkboxes, grid, drop-down lists with options, multiple choice, paragraph text, which allow for long answers, and scale, to ask your invitees to grade something in a scale from 1-5, for instance. Add section headers if you'd like to divide your form in sections to make it easier to read and complete. Simply select **Section header** from the **Add item** drop-down menu. Each section header can have a title, which appears in a larger font, and a section description.

Split questions into multiple pages
If you've created a long form, for example, and would like to make it easier for your respondents to fill it out, you can add page breaks. From the **Add item** drop-down menu, select **Page break**.

Helpful tips

 * You can edit the confirmation message that people filling out your form see after submitting their responses. Click the **More actions** drop-down menu at the top-right of the form, and select **Edit confirmation**.
 * If you've edited a form and need to send it again, click the **Edit and resend** button in the lower-left corner of the **Share** tab.

Send or share your Google form
When you've completed your form, you can send it to form respondents via email or by sharing the form on Google+.

Send a form via email

 * Open your form from your Documents List or from the form's associated spreadsheet.
 * Click **Email this form** once you've finished adding your questions.
 * Add the email addresses of the people to whom you want to send this form.
 * Click **Send**.

Share a form on Google+

 * 1) Open your form from your Documents List or from the form's associated spreadsheet.
 * 2) Click **Share** once you’ve finished adding your questions.
 * 3) Add contacts from your [|circles] with whom you’d like to share your form, and add a comment (optional).
 * 4) Click **Share**.
 * 5) People with whom you've shared the form will see it in their [|Google+ stream].

Edit a form question
Here are some of the things you can do with your questions:
 * **Edit**: To edit an existing question, just click the **Edit**button to the right of the question you want to edit.[[image:https://www.google.com/help/hc/images/docs_87809k_en.gif caption="Editing question"]]
 * **Delete**: To delete a question, click the **Delete**button to the right of the question you want to delete.[[image:https://www.google.com/help/hc/images/docs_87809l_en.gif caption="Deleting question"]]
 * **Duplicate**: To duplicate a question, click the **Duplicate**button to the right of the question you want to duplicate.[[image:https://www.google.com/help/hc/images/docs_87809j_en.gif caption="Duplicating question"]]

Add a theme to a form
Themes are a good way to personalize your form or make it more tailored to the recipients you're sending it to. At this time, however, it's not possible to customize the background or formatting of a form. To pick a theme for your form, click the **Themes** button at the top of the form and select your favorite theme. Then, click **Apply** and edit the form. If you'd like to use a form template with a theme, follow these steps to apply the theme:
 * 1) From your Documents List, select **Create** > **From template...**
 * 2) In the template gallery, click **Forms** under 'Narrow by type,' on the left side of the page.
 * 3) Once you decide what template to use, click **Use this template** next to it.
 * 4) Then, click the **Theme** button. There are over 70 themes of all different colors and styles you can choose from. Select a theme and click **Apply** in the top left of the page.

Collect form responses
The form responses are collected in a spreadsheet. If you created the form from an existing spreadsheet, form responses will be collected in that spreadsheet. If you created the form from your Documents List, form responses will be collected in a new spreadsheet with the same title as the form. You can access form responses at any time by opening this spreadsheet from your Documents List. Keep in mind that standard [|size limits] for rows, cells, and columns apply to any spreadsheet associated with a form. To stop accepting entries to the form, click the **Form** menu of your spreadsheet and deselect **Accepting responses**.

View the summary of responses
To see the spreadsheet with the form responses, click **See responses** at the top-right of the form and select **Spreadsheet**. It's a good idea to use the same name for the form and the spreadsheet, so you can quickly find both of them in your Documents List. To quickly see how many users filled out a form and what their responses are, you can check the response summary. From your spreadsheet, go to **Form** > **Show summary** to view it. The response summary page opens in a new window.

Monitor for multiple submissions
As you're reviewing the responses, keep in mind that you can't prevent users from submitting a form more than once, so the same person may have submitted multiple responses. If you use Google Apps, however, you can choose to record the email addresses of people who fill out your form, and then easily identify any duplicate responses.

Allow form respondents to view the summary of responses
You can allow those who filled out your form to see a summary of the responses. Select the option 'Let everyone see response summary' in the 'Edit confirmation' window to make the summary viewable to everyone.

How to safely edit the spreadsheet that contains form responses
Here are some changes you can make to the spreadsheet: Some changes to your spreadsheet aren't allowed. This is so that you don't make changes that would stop your spreadsheet from being able to read your form responses properly. For example, you can't move columns in the table from side to side, since doing so would disrupt the structure of the table.
 * Insert columns to add your own content, such as calculations, notes, or lookups, next to form responses.
 * Add response data directly to the spreadsheet by adding rows above, below, or between your existing response rows. You can add data one row at a time, or paste it in in bulk. Rows you add will be absorbed into the [|table] that stores your form's data.
 * Insert new sheets or move sheets. Responses will continue to be automatically entered in the same sheet.

Page navigation and how to embed a form
If you've added page breaks to a form, you can add different sets of questions based on a previous answer within the form, and allow people to skip irrelevant sections. Multiple choice questions with the 'Go to page based on answer' option enabled direct form respondents to particular pages based on their answer, whereas page navigation automatically routes form respondents to a specific page based on your selection. For example, you can create a form asking your respondents to select their language and then direct them to questions written in their language. Then, they can all be automatically routed back to the same page using page navigation in page breaks. If a page has a "Go to" multiple choice question on it, the respondent's answer to this question will override any page navigation settings. Once you've set up these options, you can send out your form, and your form respondents will navigate to different pages on your form based on their answers in the "Go to" questions or your selections in the form page breaks.
 * 1) Create a form.
 * 2) Click **Add Item** and select **Multiple Choice**.The option to allow people to go to a specific page within the form is available for multiple choice questions only.
 * 3) Select the option labeled 'Go to page based on answer.'
 * Next to your answers for this question, you'll see a drop-down menu where you can choose to direct people to a specific page depending on their answer.
 * **Note**: If you have more than one "Go to" multiple choice question on a page, the form respondent will be routed to the page indicated for the last answered "Go to" question.
 * 1) **Create a form.**
 * 2) **Insert a page break by clicking** Add Item **and selecting** Page Break**.
 * You can name your page break and add a description so you remember where you're directing groups of form respondents.
 * 1) In the drop down-menu of your page break, select the page you'd like form respondents to navigate to next.
 * You can name your page break and add a description so you remember where you're directing groups of form respondents.
 * 1) In the drop down-menu of your page break, select the page you'd like form respondents to navigate to next.

Embed a form in a website or blog
If you'd like to embed your form in a website or blog after you create and save your form, click the **More actions** drop-down menu at the top of the form, select the **Embed** option, and paste the URL into your site or blog.

**For form owners/creators:**
If you've created a form, you can allow form respondents to edit their responses by checking **Allow users to edit responses.** If you enable this option, your form respondents will be able to edit the responses they've submitted to your form. These edits will be reflected in your spreadsheet and in your summary of responses. If you also check the **Automatically collect respondent's domain.com username** box, your recipients will have the option to have a copy of their responses sent to them via email. This email will have an **Edit your response** link that will allow them to edit their form responses. If you don't check that box, form recipients can edit their response by clicking the **Edit your response** on the form submission confirmation page.
 * Note:** this feature is currently only available to Google Apps customers.

**For form respondents:**
If the creator of a form sent to you has enabled the **Allow users to edit responses** option, you'll be able to edit your responses to a form. There are two ways to do this: from your email confirmation or on the form submission confirmation page. If you check the **Send me a copy of my responses** box on the form, you'll receive an email confirmation showing your form responses. If you click the **Edit your response** link in the confirmation email, you'll be taken to a screen that allows you to edit your responses. Once you click **Submit** on the form, these changes will be reflected in the form owner's spreadsheet and in the summary of responses. You can edit your responses as many times as you need using the **Edit your response** link. You can also edit your form responses on the form submission confirmation page. On the confirmation page, click the **Edit your response** link. You'll be able to see your previous answers and make edits. Once you click **Submit** on the form, these changes will be reflected in the form owner's spreadsheet and in the summary of responses.